You didn't ask for this job. It came with the relationship.
Maybe you're the spouse who took over because nobody else was going to do it. Maybe you're the contractor himself, staying up late on Sunday trying to make the numbers add up before the week starts. Maybe you're the office manager holding everything together while the crew is out on jobs.
Whoever you are — you're doing real financial work without real financial tools. And the software you're using was designed for someone with a finance degree and four hours a week to spare.
This post is for you.
The Cash Problem Nobody Warned You About
Here's something QuickBooks won't tell you: it only sees your bank account.
Every cash job your contractor completes — the ones paid in cash at the door, the ones settled over Venmo, the side jobs paid through Zelle — none of that shows up automatically. You either log it manually every time or it disappears from the books entirely.
For most contracting businesses, that invisible revenue adds up fast. A plumber doing $200K a year might have $60K or $70K of that coming in outside the bank. The P&L you're producing shows $130K. The real number is $200K.
That gap matters at tax time. It matters when the contractor wants to know if he can afford a new truck. It matters every single month.
LedgerFast combines cash, Venmo, Zelle, and bank deposits into one real monthly P&L — automatically. You finally hand over a number that matches what the business actually earned.
The Hours You're Spending That You Shouldn't Be
How long does it take you every month? Categorizing transactions. Chasing down receipts. Reconciling accounts. Logging cash deposits one by one.
For a simple contracting business — one or two crews, a handful of recurring clients, straightforward expenses — that work should take an hour. Not a Sunday afternoon. Not three evenings of catching up.
The reason it takes longer is that the tools weren't built for simplicity. They were built for complexity. And when you use a complex tool for a simple job, you spend most of your time operating the software instead of understanding the finances.
LedgerFast cuts that time dramatically. Transactions are categorized automatically. The monthly P&L is generated without you building it. You review, confirm, and move on.
The Invoices Nobody Is Chasing
Here's the uncomfortable truth about contractor receivables: the money doesn't always come in just because the job is done.
Customers slow-pay. They forget. They pay the next invoice before the last one. And the person responsible for following up — you — has seventeen other things to handle and no good system for tracking who owes what.
LedgerFast sends invoices automatically and chases unpaid ones by email until they get paid. No awkward calls. No spreadsheet of who's overdue. No jobs slipping through because the follow-up fell off.
The contractor gets paid faster. You stop being the collections department.
Tax Season Without the Shoebox
Every January, something dreaded happens. The accountant asks for everything — categorized expenses, total income by source, a list of subcontractors who might need 1099s — and the scramble begins.
Hours of digging through the year. Trying to remember what that $340 charge was in March. Pulling bank statements. Piecing together cash income that was never logged properly.
LedgerFast builds the Tax Organizer automatically throughout the year. Every transaction is mapped to the correct Schedule C category as it comes in. Subcontractor payments are flagged for 1099 review in real time. At year end, you generate one clean package and hand it to the CPA.
No shoebox. No scramble. No January dread.
One Price. Everything Included.
Full monthly P&L including cash revenue. Automatic invoicing and payment follow-up. 1099 tracking all year. Year-end Tax Organizer ready for the CPA.
$149 per month. First month free. No contracts.
If you're the one doing the books for a contractor — this was built for exactly your situation.